Board Descriptions

All CSA (Component State Association) volunteers must have the following required core competencies:

AHIMA Required Core Competencies for All CSA Volunteers

  • Adheres and Advocates for the AHIMA code of ethics, and any other appropriate codes of conduct, values honesty, integrity and transparency.
  • Demonstrates Commitment to the mission, vision, values and strategy of the CSA and AHIMA
  • Is a Team Player/Collaborator, works well on teams and fosters trust among group members and adjusts behavior in order to establish relationships with teams.  Completes assigned duties and tasks. 
  • Respects Diversity and Fosters Inclusion, values all kinds and classes of people equitably, deals effectively with all races, cultures, disabilities, ages and genders.  Ensures all voices are listened to and respected. Will wait for others to catch up before acting and is sensitive to due process and proper pacing.
  • Presents a Positive Professional Image

All Officers – Must be active member of AHIMA/UHIMA

All officers are expected to attend monthly Board meetings. Meetings are generally 2 hours and may be conducted in person or by teleconference. Time estimates for the positions below include the 2 hour monthly meeting.

Policy & Procedure Manual

Review the Policy and Procedure for each board position

Purpose of Each Board Position

President

The President of the Utah Health Information Management Association (“UHIMA”) assumes office, under usual circumstance, after serving one-year as President-Elect.  The President’s tenure of office shall be for one year, beginning July 1, and ending June 30, the following year.

Should a vacancy occur in the office of the President, the President-Elect shall assume the office for the unexpired term.

The President shall administer and conduct the affairs of the Association in an effective manner, in accordance with the provisions of the AHIMA bylaws and procedures for Component State Associations, as well as the UHIMA bylaws, policies and procedures. The President shall represent UHIMA as a delegate on the AHIMA House of Delegates (HoD) as per Purpose, Policy & Procedure (Page  19).

President-Elect

The President-Elect of the Utah Health Information Management Association (“UHIMA”) assumes office, under usual circumstance, following primary election.  The President-Elect tenure of office shall be for one year, beginning July 1, and ending June 30, the following year.

Should a vacancy occur in the office of the President, the President-Elect shall assume the office for the unexpired term.

The President-Elect shall administer and conduct the affairs of the Association in an effective manner, in accordance with the provisions of the AHIMA bylaws and procedures for Component State Associations, as well as the UHIMA bylaws, policies and procedures in the event of the absence of the President and will exercise other duties as delegated by the Board of Directors.  The President-Elect shall represent UHIMA as a delegate on the AHIMA House of Delegates (HoD) as per Purpose, Policy & Procedure (Page 19 ).

Past President

The Past President of the Utah Health Information Management Association (“UHIMA”) assumes office, under usual circumstance following Presidency tenure. The Past President tenure of office shall be for one year, beginning July 1, and ending June 30, the following year.  

The Past President shall educate, coach, advise, assist and support the President and the Board of Directors. The Past President shall conduct with the affairs of the Association in an effective manner, in accordance with the provisions of the AHIMA bylaws and procedures for Component State Associations, as well as the UHIMA bylaws, policies and procedures in the event of the absence of the President and will exercise other duties as delegated by the Board of Directors.  The Past President shall represent UHIMA as a delegate on the AHIMA House of Delegates (HoD) as per Purpose, Policy & Procedure (Page 19).

Administrative Assistant (Secretary)

The Administrative Assistant summarizes and records the official discussions, decisions, and plans made by the UHIMA Board at all board meetings, committee meetings and the annual business meeting.

Treasurer

The Treasurer shall serve as financial steward, and maintain a watchdog role over all aspects of financial management, working closely with members of the UHIMA Board of Directors and Committees to safeguard the organization’s finances. The Treasurer assumes office, under usual circumstance, after serving one year as the Treasurer-Elect.  The Treasurer’s tenure of office shall be for one year, beginning July 1, and ending June 30, the following year.  Should a vacancy occur in the Office of Treasurer, the Treasurer-Elect shall assume the role of the office for the unexpired term. 

Treasurer-Elect

The Treasurer-Elect Officer shall serve as an assistant to the financial steward (Treasurer), maintaining adequate and correct accounting of all the properties and financial transactions of UHIMA. The Treasurer-Elect assumes office, under usual circumstance, serving one year as the Treasurer-Elect, assuming the role of Treasurer the following year.  The Treasurer-Elect tenure of office shall be for one year, beginning July 1, and ending June 30, the following year, assuming the role of Treasurer in the following year.  Should a vacancy occur in the Office of Treasurer, the Treasurer-Elect shall assume the role of the office for the unexpired term. 

Directors

There shall be two Directors of UHIMA:

  1. an elected Director of Acute Care;
  2. an elected Director of Alternate Care setting

The term of each Director begins July 1 and ends June 30 the following year.  Shall a vacancy occur in a Director position, the President shall appoint upon agreement by the Executive Board for the unexpired duration.

The immediate Past President, Acute Care Director and Alternate Care Setting Director serve as delegates to the AHIMA House of Delegates. The Directors assist the UHIMA membership by providing advice related to health information professional roles, education, and leadership opportunities.  The Directors will also assist in providing communication to UHIMA membership related to UHIMA activities.  The Directors shall also co-chair a committee as requested by the President, as per Page 19, in House of Delegates Purpose, Policy & Procedure.

House of Delegates

The Past President, President, President-Elect and Directors to the AHIMA House of Delegates (HoD) by the respective UHIMA membership and shall serve as a vital communication and membership link between AHIMA and the UHIMA members. The HoD shall represent UHIMA in the AHIMA House of Delegates (HoD) and related activities, shall inform UHIMA and members of timelines, as well as express the UHIMA membership through voice and vote in the HoD.  The HoD shall work in unison to keep the health information management profession strong and moving forward by providing counsel, suggestion, and recommendation for action on current issues that impact the industry and endure that the membership voice is heard.

Membership

The Membership Committee Chairperson shall maintain a highly visible role in the UHIMA organization.  The Membership Chair is appointed by the President, and approved by the Executive Board.  The Membership Chair serves as UHIMA’s spokesperson and first point of contact to the UHIMA membership.  The Membership Chair is identifies new members and promotes and raises awareness of the value of UHIMA and AHIMA membership.  Reaching out to existing members is another primary responsibility to promote UHIMA activities, implement and coordinate resources and retentive programs.

HIM Educational Roundtable

The Roundtable coordinator will provide a combination of virtual and face-to-face meetings for UHIMA membership to:

Provide an opportunity to improve coding skills, data analytics, and HIM Operational tasks through education, provide network opportunities, and attracts new members to the coding and HIM profession. Create an environment that facilitates mentoring, shares coding practices, challenges, updates on national regulation and requirements that affect policy in the industry. 

Legislative Advocate

The Legislative Advocate of Utah Health Information Management Association (UHIMA) performs a two-year term for continuity of relationship.

Marketing & Communication Chair

The Marketing & Communications Chair and committee shall establish and continue consistent and active communication strategy to all stakeholders, both internal and external.  Promote membership engagement and recruitment and promote public recognition of UHIMA as an authoritative source on health information subjects. 

Nominating Committee Chair

The purpose of the Nominating Committee Chair is to provide quality leadership to UHIMA in the form of governing Board of Directors.  The Nominating Chair shall identify potential leaders for UHIMA, including recruiting candidates for the Board of Directors positions, coordinating the UHIMA election and notifying the candidates of the election results in unison with the President-Elect of the subsequent term.

Program Chair

The Program Committee Chair and Committee shall make all arrangements for the educational programs of the Fall and/or Spring meetings. Arrangements include the procuring of speakers and obtaining approval for continuing education credits. Proposed programs will be submitted to the Executive Board for approval.