August 10, 2007 Topic: Welcome Topic:Summer Team Talks/Leadership Conference Discussion: Marcus, Xydelland Lynette went to Chicago for Team Talks 1)Discussed how to form a Strategic Plan. 2) Obtained some tools for forming a budget. Debit card policy - turn in debit card receipts within a week. 3)AHIMA has a program called Action Community for e-HIM Excellence (ACE). With ACE you can do online nominations of indiduals who are good presenters or article writers. This would possibly be a good resource for obtaining free speakers for conferences. Marcus urged us to nominate someone from our state for ACE. Topic: Mission Statement/Strategic Plan Discussion: A handout of the UHIMA Mission/Vision/Values statement was provided to everyone and discussed. Marcus had put together a tentative Strategic Plan, but will continue to revise. Conclusion: 1) The last part of the Mission Statement needs to be changed to say, "...and support professional credentialing." 2) At the beginning of the Values statement it should say, "We support..." with bullet points for the areas indicated with asterisks. Topic: New Meeting Format: Discussion: Marcus present a new agenda format discussed at the Leadership Conference - Consent Agenda. With this agenda format, committee reports would be reported before the meeting or outside of our regular board meeting. Action Items:Conclusion: Motion passed to accept the new Consent Agenda format Topic:Committee and Chair Goals Discussion:Marketing (Andrea) * Get more info out to counselors in high schools to generate more interest. * Have Weber State or others do more advertising about our profession. * Career Fairs. Nominating (Miland) * Obtain more nominations for each office. Acute Care (Jennifer) * Continue to send letters to all new members. Program (Vickie) * Expand conference committee. Membership (Hau) * Follow Tifini's past procedures. * Last membership count - 395. Treasurer (Amy) * Control budget better. Alternate Care (Margie) *Reach out to members who do not have traditional HIM positions. President Elect (Lynette) * Be a sponge and learn. Topic: Fall Conference - Board Volunteers Discussion: Gardener Village was discussed as possible place to hold the Fall Conference: located in Midvale (7200 South), Cost would be approximately $800, Coupon book for shopping provided. Speaker leads: 1) SDS (records storage company) provide free speakers but would need to pay for travel, 2) HIA provides education. Vickie asked for board member volunteers to be part of a program committee. Hau, Andrea and Lynette volunteered. Note- Need to get money upfront from venders. Topic:Distinguished Members Awards Discussion: Marcus provided a handout from Wisconsin Health Information Association that listed different possible awards - is there value added to do something similar with UHIMA? 1) Start small and build, or do all the awards? 2) An award for Life Time Achievement and or Pioneer. This award would honor a retired individual from our profession who had made a significant contribution. 3) Marcus wants to start a small (5 to 7 person)committee with one person to de-identify everything for moninating. Conclusion: Do four awards: Distinguished Member, Distinguished Service, Rising Star and combine the last two awards (Motivator and Educator) to be Mentor Award. Action Items1) Marcus will send out a write-up for these awards and we will vote at next meeting.2)Xydell to head the award nomination committee (per Marcus). 3)Marcus volunteered to de-identify. Topic:New Business/Constant Contact Discussion: Email sent by Marcus regarding Constant Contact - link on website to provide correspondence to membership. 1)60-day free trial. 2)$30 a month after trial period. Marcus made a motion that we do the 60-day trial. Conclusion: Motion passed to do 60-day free trial. Topic:Website Logistics Discussion:Things to go on website need to go thru Marcus - Lynette as backup. Marcus will send any website changes to Tifini and Sheryl. Topic:Preliminary Budget and Treasurer's Report Discussion:Amy handed out the preliminary budget. The gray area not sure of -- Amy will get with Vickie for more accuracy. Amy asked that each board member look over their area and see if it looks accurate. Amy indicated that we need to cut back on expenses or we will be bankrupt in a year and a half. Checking $21,353,31 Savings $13,338.69 Amy also handed out the new Reimbursement Voucher. Marcus suggested a Vendor Fair for the Winter Social (February) to help save on expenses. Conclusion:Jan will generate some minutes regarding outgoing and incoming officers from Spring Conference for ?? Topic:New Business Discussion:Discussion - food and drinks provided at Board meetings (budget does not allow for much) 1) $900 budgeted for three meeting meals 2)Possibly do two meals and have smaller food items at regular meetings (?). 3) Make recommendation to Marcus. Topic:Coding Roundtable Discussion: Obstetrics Coding Education - purchasing a DVD and Marci will get a venue. Topic: Next Meeting Discussion:September 14, 2007, Salt Lake Regional Action Item:Amy will arrange for a room.