ARTICLE I

MISSION STATEMENT

MEMBERSHIP GROWTH, RECRUITMENT AND PARTICIPATION

To achieve and maintain the highest attainable levels of professional competence in those who manage health records and health information systems.

ASSOCIATION/MEMBERSHIP IMAGE AND INFLUENCE

To advance the professional standing of those who manage health records and health information systems,

To contribute within the scope of the profession to quality and efficiency in health care,

To be the state's authoritative body on health records and health information systems and to be an advocate for the profession on government, academic, social or business issues that affect the management of health records or health information systems.


ARTICLE II

NAME

The name of this component state association of the American Health Information Management Association shall be the Utah Health Information Management Association and may be referred to as Utah's Health Information Leaders.


ARTICLE III

PURPOSE

The purpose of this association shall be identical with that of the American Health Information Management Association, namely to promote the art and science of health information management and to improve the quality of the comprehensive health services for the welfare of the public.


ARTICLE IV

MEMBERSHIP

Section 1. The membership of the Association shall be divided into six classes: a. Active; b. Associate; c. Student
e. Honorary; f. Corporate.

Section 2. Active Membership
Any AHIMA Active member who is employed or who resides in Utah and selects Utah for their association membership is eligible for Active membership. Active members in good standing shall be entitled to all membership privileges including the right to vote.

Section 3. Associate Membership
Any individual interested in the purposes of UHIMA who does not meet the requirements for active membership is eligible for associate membership. Associate members shall have all rights and privileges of membership, including that of serving on councils, and subcouncils with voice and vote, however, they shall not be entitled to other voting privileges, hold office, or serve as delegates.

Section 4. Student Membership
Any individual who holds student membership in the American Health Information Management Association and who is either formally enrolled in a Medical Record Administration program or a Medical Record Technician program in this state or resides in this state and is formally enrolled in a program in another state and selects Utah for his association membership shall be a student member of the Association as long as hisher student membership in the American Health Information Management Association continues. A student member shall be entitled to attend business and educational meetings of this Association without payment of a registration fee, but shall not be entitled to vote, hold office, serve as a member for the Executive Board, committee chairpersons, committee member, or delegate to the American Health Information Management Association.

Section 5. Honorary Membership
Any person who has made a significant contribution to medical record science or rendered distinguished service in the medical record profession or its related fields may be elected to honorary membership in the State Association by a unanimous vote of the active members present and voting at any annual meeting, the names having been recommended by the Executive Board. These members shall be exempt from dues, shall posses none of the rights and privileges of other classes if memberships, and shall have no right, title or interest in any property of UHIMA. An honorary member may hold no other class of membership in AHIMA.

Section 6. Corporate Membership
Any corporation interested in the purpose of this Association is eligible for corporate membership. The corporation shall designate one representative who shall have the rights and privileges of membership including that of serving on councils and subcouncils with voice and vote; however, they shall not be entitled to other voting privileges, hold office or serve as a delegate.

Section 7. Application for Membership
All applications for membership shall be in writing on the approved form and shall be accompanied by the amount of annual dues, fees and any assessment.

Section 8. Transfer of Active, Associate, Student or Inactive
Membership
When an employed member changes his place of employment to another state, or a non-employed member changes his residence to another state, or a student transfers to a school in another state, or upon graduation changes his residence to another state, heshe shall notify the Executive Director of the American Health Information Management Association and transfer of membership to that state shall be automatic as provided in the Bylaws of the American Health Information Management Association.

Section 9. Resignation, Forfeiture, Expulsion, Reinstatement Active, Associate, Student, or Inactive membership in this Association shall be automatically canceled or reinstated upon notice from the Executive Director of the American Health Information Management Association as provided in the Bylaws of the American Health Information Management Association.

Any corporate member who shall violate the Bylaws of the Association or the standards of professional ethics may be expelled from membership by a majority vote of the Executive Board, after a hearing, provided said member shall have been given a copy of the charges preferred against him together with sixty (60) days notice in writing of the time and place of the hearing. Service of notice and a copy of the charges may be made either by receipted personal delivery or by registered letter, returned receipt requested, mailed to such member's last known address.

Any corporate member in good standing may resign by submitting his resignation in writing to the Executive Board of this Association. No resignation shall be accepted from a member who is in arrears in dues and/or assessments.

Section 10. Cessation of Property
All rights, title and interest, both legal and equitable, of a member in and to the property of the Association shall cease in the event of either of the following:

a. His/her resignation or death
b. Forfeiture of membership or expulsion


ARTICLE V

OFFICERS AND DIRECTORS

Section 1. Officers
The officers of this Association shall be President, Vice-President, Secretary, and Treasurer. Each officer shall hold office for one year or until his successor has been elected and qualified. The Vice-President shall be considered the President-Elect.

Section 2. Directors
There shall be two Directors. The retiring president shall automatically become a director for one year, and one director shall be elected for a one-year term.

Section 3. Eligibility
Only active members in good standing shall be eligible to hold office or serve as Director.

Section 4. Nominations
Nominations shall be made by a Nominating Committee as provided for in Article VIII, Section 4.

Section 5. Elections
Elections shall be by a plurality of the votes cast by the active members in good standing. In case of a tie, the election shall be decided by lot. Elections shall be held every year at the annual meeting.

Voting shall be by mail ballot only. Ballots with instructions for their use shall be placed in the mail to all active members at least 30 days prior to the Annual Meeting. In order to be counted, a ballot must be returned by mail to the Secretary, and must be received at least five days before the Annual Meeting. Ballots received after the deadline shall be destroyed unopened.

Results of the election shall be announced at the Annual Meeting and Officers and Directors shall assume office on July 1. The President-Elect, having served for one year, shall automatically succeed to the office of the President at the close of the next Annual Meeting.

Section 6. Vacancies
a. In the case of the death, incapacity or resignation of the President, the President-Elect shall assume the office of President for the unexpired term. The vacancy thus created in the office of President-Elect shall be filled by the vote of the Executive Board.

b. In the case of death, incapacity or resignation of the President-Elect prior to assuming the office of President, the office of President-Elect shall be filled by the Executive Board for the remainder of the unexpired term, (until the next annual election) at which time a President shall be elected (as provided for in Article VIII, Section 4a).

c. In the case of the death, incapacity or resignation of any other office or director during his term of office, the vacancy shall be filled by vote of the Executive Board.

d. The order of succession of officers in the event of temporary absence or incapacity is as follows:

President
President-Elect
First Year Director
Immediate Past-President Director

e. Any officer or director may resign at any time by submitting a written resignation to the Executive Board, but such resignation shall not become effective until accepted by the Executive Board.

Section 7. Duties of Officers and Directors

a. The duties of officers shall be as specified in these Bylaws
and such standing rules as may from time to time be adopted,
or as specified in the Bylaws and the standing rules of the
American Health Information Management Association and the
latest edition of Robert's Rules of Order.

b. The President shall become familiar with the Procedures for
Component State Associations, established by the American
Health Information Management Association and be guided by
these procedures in directing the activities of officers and
committees. He/she shall preside at all meetings of the
Association and of the Executive Board; appoint, with the
approval of the Executive Board, standing and special commit-
tees except as otherwise provided. He/she shall be an ex-
officio member of all committees except the Nominating
Committee. He/she shall serve as delegate to the House
of Delegates of the American Health Information Management
Association.

c. The Vice-President shall serve as an aide to the President
and shall assume the duties of the President in his absence
or inability to act. The Vice-President, since considered to
also to be the President-Elect, shall assume such duties as
required by the President-Elect in preparation for the term
when he/she shall assume the duties of the President. He/she
shall attend the House of Delegates of the American Health
Information Management Association as an observer. In the
event the President is unable to fulfill his duties as
delegate to the House of Delegates, the Vice-President shall
serve as delegate.

d. The Secretary shall have the duty to keep minutes of all
meetings and keep these minutes in a permanent record. He/
she shall present these minutes to the board members at each
monthly meeting for review and approval, making necessary
corrections. The Secretary shall be responsible for
preparation and distribution of the Agenda for each meeting.

e. The Treasurer shall be custodian of the funds of the
Association. He/she shall maintain an account of dues
received from the Executive Director of the American
Health Information Management Association. The Treasurer
shall present historical budget data and be responsible
for presenting proposed budget for the calendar year.
The Treasurer shall prepare an annual financial report
and present this report at the Annual Meeting and at other
times upon request of the President.


ARTICLE VI

MEETINGS

Section 1. Regular Meetings
Meetings shall be held each spring and fall.

Section 2. Special Meetings
Meetings may be called by the President or by majority of the
Executive Board. Three days notice shall be given of a special
meeting. The purpose of the meeting shall be stated in the call,
and no other business shall be transacted.

Section 3. Annual Meeting
The spring meeting shall be the Annual Meeting. Official call to
the Annual Meeting shall be written notice to all members at least thirty days prior to the meeting.

Section 4. Voting Body
The voting body at all meetings shall be the active members in
good standing.

Section 5. Quorum
Ten percent of the active members shall constitute a
quorum for the transaction of business at all meetings of the
Association.


ARTICLE VII

EXECUTIVE BOARD

Section 1. There shall be an Executive Board composed of the
Officers, Directors, and Committee Chairpersons of the Association. The Executive Board shall carry on the business of the Association between meetings of the Association and shall report through the President at the Annual Meeting.

The Executive Board shall:

a. Select the time and place for regular meetings.
b. Approve depository for Association funds.
c. Approve committee appointment.
d. Fill vacancies in office.

e. Select one nominee for the Nominating Committee of the
American Health Information Management Association after
solicitation of suggested nominees from the state membership. The nomination shall be submitted in off
numbered years to the Executive Director for the American
Health Information Management Association as directed in
the Bylaws of the American Health Information Management
Association.
f. Determine dues for corporate members.

Section 2. Meetings
The Executive Board shall meet immediately preceding and immediately following the Annual Meeting, and on call of the
President at such times as may be deemed advisable during the
year. Three days notice shall be given.


ARTICLE VIII

COMMITTEES

Section 1. Standing Committees
Standing committees shall be as follows, with such others as may be created by the Executive Board.

a. Nominating Committee
b. Bylaws Committee
c. Legislative Committee
d. Marketing Committee
e. Publications Committee
f. Program Committee
g. Data Quality Committee

Section 2. Chairperson
All committee chairpersons shall be appointed by the President
and shall be a member of the Executive Board.

Section 3. Members
Committee members shall be appointed by the Committee Chairperson
except as otherwise provided. There shall be at least two members for each committee. A majority shall constitute a quorum.
Appointments to fill vacancies on committees shall be made by the
same procedure as the original appointment.

Section 4. Duties of Chairpersons

a. Nominating Committee: The Nominating Committee shall be
composed of three members. The chairperson shall be
appointed by the President and the two members shall be
elected by the active members on the annual election
ballot. This committee shall prepare a list of nominees,
two or more for each office, from those consenting to serve
if elected for officers, directors and delegates of the
Association. The report of this committee, together with
the ballot shall be prepared and submitted to the President
at least sixty (60) days prior to the Annual Meeting.

b. Bylaws Committee: The committee shall suggest and receive
proposed amendments to the Bylaws and prepare them for sub-
mission with such technical changes, confirming amendments,
comments and/or amendments shall be submitted for prior approval as directed in the AHIMA Bylaws before they are
submitted to the membership for adoption.

c. Legislation Committee: The Legislation Committee shall
review proposed legislation that would affect the medical
record profession, keep the membership informed of such
legislation, assist the membership with questions or
problems pertaining to the medical-legal subjects when
possible, and attend public hearings when appropriate.

d. Marketing Committee: The committee shall be responsible
for publicity and public relations.

e. Publications Committee: This committee will be responsible
for the Utah Health Information Management Association
newsletter.

f. Program Committee: This committee shall make all
arrangements for the educational programs of all meetings. Arrangements include the procuring of speakers and obtaining approval for continuing education credits. Proposed programs will be submitted to the Executive Board for approval.


ARTICLE IX

FINANCE

Section 1. The fiscal year of this Association shall be from
July 1 through June 30.

Section 2. Dues for active, associate, student and inactive
members shall be as provided in the Bylaws of the American
Health Information Management Association and shall be paid
by the member directly to the Executive Director of the
American Health Information Management Association. The
state's portion of the dues is rebated to the Treasurer of the
State Association. Corporate dues will be paid directly to
the state association.


ARTICLE X

REPRESENTATION

Section 1. The Association shall be represented in the House of
Delegates of the American Health Information Management Association as provided in the Bylaws of the American Health Information Management Association.

Section 2. The President shall serve as UHIMA's delegate. The
Vice-President shall serve as the alternate delegate. In addition the Vice-President shall be required to attend the House of Delegates as an observer. When the active membership of UHIMA is such that they are allowed to seat two delegates at the House of Delegates, the following changes will be in place: The President shall serve as UHIMA's first delegate. The Vice-President shall serve as UHIMA's second delegate. The Director shall serve as the alternate delegate.


ARTICLE XI

RULE OF ORDER

The latest edition of Robert's Rules of Order shall govern this
association in all cases not covered by these Bylaws or by the
Bylaws of the American Health Information Management Association.


ARTICLE XII

BYLAWS

These Bylaws may be amended by ballot at any regular meeting,
at a special meeting called for this purpose by a two-thirds
vote of the active membership, a quorum being present, provided
that a copy of the proposed amendment has been sent to every
member at least thirty (30) days before the meeting at which
it is to be voted on. All proposed amendments shall be sent
to the Executive Office of the American Health Information
Management Association for approval before being presented
to the membership. These bylaws shall automatically conform
to any provisions of the Bylaws of the American Health
Information Management Association affecting the state
association when voted upon by the House of Delegates of the
American Health Information Management Association, and shall
be presented to the membership for formal adoption as amendments.


ARTICLE XIII

DISSOLUTION

UHIMA shall make no distribution of its assets to any of its members during the period of its operation or upon its liquidation. Upon the dissolution of final liquidation of UHIMA, any assets remaining after all obligations have been satisfied or provided for shall be transferred to a non-profit entity determined by the Board of Directors.

AMENDED:
MARCH 1988
OCTOBER 1989
MARCH 1992
MARCH 1993
JULY 1995
APRIL 1996
JUNE 1996